Bound Book Scanning

Non Destructive Bound Book & Notebook Scanning

We Scan Bound Books of Any Size, Shape, Style & Condition
Let Us Scan & Preserve Your Priceless Reading Assets!

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Bound Book Scanning Services

bound book scanning services

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Bound Book Scanning San Francisco Bay Area

We eRecordsUSA, Welcome you to our bound book scanning service!

Are you tired of trying to digitize your old bound books and documents by taking pictures or scanning them one page at a time? If this is the case, Our professional bound book scanning services are here to help you.

Our state-of-the-art  bound book scanning equipment and experienced team of professionals can handle even the most delicate and fragile bound books with care. We use advanced imaging technology to capture high-quality digital copies of your old books, ensuring that all text, images, and other details are accurately preserved.

What Is Bound Book Scanning?

Bound Book Scanning Services in San Francisco

Bound book scanning is a process of digitizing the contents of a book that is bound, typically with a hard cover. This process involves carefully scanning each page of the book and converting the images into a digital format, such as a PDF or ebook.

Bound book scanning can be done manually, using a flatbed scanner, or with specialized equipment designed specifically for the task. The resulting digital version of the book can be used for a variety of purposes, including archiving, preserving the book’s content, or making it more widely available.

The digital copies are sharable in easy-to-read formats.

Bound Book Scanning Best Methods

The scanning of bound books can be done in two ways:

Destructive Book Scanning and Non-Destructive Book Scanning.

The new bound book scanning method is Non Destructive book scanning. in this method, without removing the spine of the book, we scan the entire book while maintaining the original format. However, choosing the method for bound book scanning is your personal decision. We offer our book scanning service both ways –

Destructive Book Scanning

Destructive bound book scanning may sound scary. It simply means that, during the bound book scanning process, the spine of the book is carefully removed. The main reason people choose this option is because they can get high-quality scans of their books at a low price of  $0.08 per page

Destructive book scanning is a process of digitizing the contents of a book in which the book is dismantled or disassembled in some way. This is typically done in order to more easily scan the individual pages of the book, as it may be difficult or impossible to scan a bound book without damaging it. There are several different methods of destructive book scanning, including:

Loosening The Spine:

This method involves carefully loosening the spine of the book so that the pages can be more easily separated and scanned.

Cutting The Spine:

This method involves cutting the spine of the book and removing the pages for scanning. This is typically done with books that have a glued spine and cannot be easily disassembled by other means.

Cutting The Hinges:

This method involves carefully cutting the hinges of the book, which are the areas where the spine of the book is attached to the cover. This allows the pages to be separated and scanned, while the cover remains intact.

It’s important to note that destructive book scanning is generally considered a last resort, as it can cause permanent damage to the book. It is typically only used when it is not possible to scan the book in any other way.

Non Destructive Book Scanning

In some cases, clients come to us with older, out of print books that they are interested in re-publishing. In this situation, it is often important to the client that the print version of the book is returned in its original condition. We do offer non-destructive  book scanning services. Our prices for non-destructive book scanning start as low as $0.15 per page.

Non-destructive book scanning, also known as bound book scanning, is a process of digitizing the contents of a book without causing any damage to the book. This is typically done using specialized equipment designed specifically for the task, such as a book scanner or a flatbed scanner with a document feeder. Non-destructive book scanning involves carefully scanning each page of the book and converting the images into a digital format, such as a PDF or ebook.

The resulting digital version of the book can be used for a variety of purposes, including archiving, preserving the book’s content, or making it more widely available. Non-destructive book scanning is generally considered the preferred method for digitizing books, as it allows the original book to be preserved in its original form.

Why Choose Our Bound Book Scanning Service?

At eRecordsUSA, we specialize in digitizing bound books so that they can be easily accessed and shared online. Our state-of-the-art scanners and advanced software allow us to quickly and accurately scan your books, preserving the quality of the original text and images.

Fast Turnaround Time:

We understand that you need your scanned books as soon as possible, so we work efficiently to get them to you in a timely manner.

High Quality Scans:

Our scanners capture every detail of your books, ensuring that the digital copies are just as good as the originals.

Easy Access And Sharing:

Once your books have been scanned, we can provide them to you in a variety of digital formats, making it easy for you to access and share them on any device.

Affordable Pricing:

We offer competitive pricing for our bound book scanning services, making it affordable for you to digitize your collection.

Find Us On Google Maps:

DOCUMENTS, BOOKS & PHOTOS DIGITIZING IMAGING SERVICES
eRecordsUSA – DOCUMENT & BOOK SCANNING SERVICES
ALSO, READ OUR 5 STAR RATINGS HERE

How It Works?

  1. CONTACT US to discuss your book scanning project and REQUEST A QUOTE.
  2. Send us your books. We will handle the rest!
  3. Once the scanning is complete, we will send you the digital copies and return the original books to you.

Contact us today to get started on digitizing your bound books!

eRecordsUSA is an 2007 ISO Certified Woman Owned Minority small business in SF Bay Area, provides Books, Document Scanning Services and more.

Would you like to RECEIVE A FREE QUOTE FOR BOUND BOOK SCANNING SERVICES?

CALL +1.855.722.6669 or EMAIL US AT [email protected].

Book Scanning

What Our Client Says

  •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

    thumb Esther L.
    12/19/2023
  •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

    thumb Eliana D.
    12/12/2023
  •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

    thumb Nina P.
    3/23/2023
  •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

    thumb Rahul P.
    2/28/2023
  •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

    I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

    thumb Cameron V.
    12/09/2022
  •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

    thumb Stephen M.
    11/02/2021
  •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

    thumb Beth S.
    4/21/2021
  •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

    thumb David L.
    2/27/2021
  •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

    thumb David B.
    10/28/2020
  •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

    thumb Ted R.
    7/14/2020

Best Practices to Scan Large-format Documents [2024 Guide]

Best Practices to Scan Large-format Documents [2024 Guide]

Having a digital copy of official oversized documents is paramount. Digitization will not only provide flexibility of use and long-time preservations but also help you automate your business processes. There are many other advantages that you can avail. One of the bigger ones is to help in saving the environment and making use of the virtual platforms that are providing cost-effective storage.

Scan Large-format Documents

The organizations maintaining large documents have several questions in their mind before they opt for a digitization process. Some of the common queries are:

  • How do you digitize oversized documents?
  • How do you digitize your most important documents?
  • Where can I scan a lot of documents?
  • How do I make large picture files?
  • What are the latest techniques used for scanning oversized documents?

If you are having oversized documents then digitizing them would be a priority task for your organization. Don’t worry! This post covers a detailed process on the digitization of large documents. Also, the answers to the above questions will be provided in the post. Let’s get to know the details.

What Are Large Format Documents/Oversized Documents?

Large Format Documents or oversized documents are records that are larger than the  “standard” size pages, such as office (or letter ) size (8.5” x 11”), legal-size (8.5” x 14”), and ledger size documents (11” x 17”).

Some of the examples of oversized doc types are:

  • Blueprints
  • Engineering drawings
  • CAD Files
  • Posters
  • Over-sized drawings
  • Well Location Drawings
  • Well Logs
  • Maps
  • Architectural drawings
  • Plats
  • Sectional index books
  • USGS quads
  • Contour Maps
  • Parcel Maps
  • Utility Maps
  • Floor Plans
  • Building Plans
  • Oversized land/title records
  • Construction documents
  • Aerial photographs
  • Land surveys
  • A0 sized documents
  • NewspapersOversize books (pages greater than 11” x 17”)

 The ANSI standards define the size of larger documents as:

  • C size 17” x 22”
  • D size 22” x 34”
  • E size 34” x 44”y scanning these documents using the LED scanners or flatbed scanners

The process converts oversized documents to small and easy to manage, access while maintaining the original quality of papers. The converted digital file types are: .PDF, .TIFF, .DWG, .DXF, and. JPEG formats.

Another type of dimension is “architectural” (mostly used in North America), with the dimensions below:

  • C size 18” x 24”
  • D size 24” x 36”
  • E size 36” x 48”

 These are standard dimensions set by ARCH Large Format Dimensions

Where Are Large Format Documents Found?

 Many organizations use these large file formats for architectural and structural planning. Some of the places where they are normally found are:

  • Building & Planning Departments
  • The contractor with engineering drawings
  • Old bound books
  • Libraries & Archives

Why Scanning Large Format Documents?

When it comes to managing documents, you need to have proper space. However, digging through cabinets and drawers to locate documents is not an easy task. In comparison, maintaining digital documents would be easier at any time. That’s the feedback we get from our clients.

Scanning large format documents saves space, time, and money while giving your company the ability to work and collaborate on electronic files rather than large, cumbersome pages. Lets find out its other benefits,

Benefits of Oversized Document Scanning

 The major benefit is the reduction of the size. However, some more benefits are listed as:

  • Boosting Productivity –  Once the scanning is done, you can create digital folders on your PC or cloud space and store the documents in them. Systematic storage will help you boost work productivity by saving and sharing documents.
  • Architectural Drawings To Scan Simplified Storage And Management –  Preserving engineering drawings and maps is the most difficult task for any organization. By converting them in the digital format, you can securely store them which will be easy to manage.
  • Central Storage And Indexing – When the scanning is done, files are indexed, so you can sort them by name, date created, file type, and other categories. This solves the file management issues, especially for old files.
  • Keyword Search And Accessibility – Instead of removing rubber bands and sifting through papers, digital large format documents that are indexed can be found and accessed using a simple keyword search. The category defined or creation date could be useful and time-saving.
  • Secure Backups And Archiving – Many large-format documents need to be kept for extended periods. Additionally, it only takes a right-click to create a spare copy, so files can be easily and regularly backed up to a separate drive or server.

Top Methods Used To Scan Large Documents

What Are Large Format Documents

Factors To Consider When Choosing A Suitable Digitization Method

Oversized document scanning differs from “normal” scanning mostly because of the method in which the records need to be digitized. The oversized scanners are different and are costly.

 Depending on the size, condition, and considering the request from our client, we at eRecordsUSA adopt some common methods such as:

  • Large Format Rotary Scanner

This is our most-used large format scanner, typically utilized for large format sheets that come from building and planning departments. But if the document is in a fragile state then a planetary scanner will be a much better option.

  • Flatbed Scanners

Large-format flatbed scanners are a great solution for fragile or uneven documents. Documents of any thickness can be scanned on the bed of the device. Since documents are not fed through the scanner, fragile items like newspapers or historic documents will not be damaged. Another advantage of flatbed scanners is that they have a very wide color gamut and high optical resolution, perfect for scanning photos, graphic arts, and other colorful documents.

  • Custom Overhead Camera Scanners

 These scanners help in scanning books like large documents in large volumes. The overhead camera can take a more clear scan than the normal scanner. Normally, two cameras are situated at opposite ends of the overhead portion of the scanner, one each pointed at the two sides of the document.

  • Digital Format Outputs

Once your records are digitized, you’ll get the scanned images back in some form or electronic format. There are various output formats you can get. As a quick overview, below are some file types and other items you can consider:

  • Cropped Images

The basic image and what you likely imagine when you hear “digital file.”are in the cropped form with the reduced size. Some common file types for large documents used are:

    • PDF
    • TIFF
    • JPG or JPEG
  • Resolution

The number of pixels per inch (PPI, also known as DPI) is used to create an image. Our scanning standard is 300dpi.

  • Image Format

The way that you want your digital image presented.

    • Bi-tonal – black and white, it’s usually the smallest file size. Good for clean images.
    • Grayscale –a more life-like representation of the original document. Good for poor-quality images, though the file size is usually larger.
    • Color – color scanning gives you the true representation of the original image but is usually the largest file size, which may have a downside if you’re limited on storage space
  • Delivery method

    • USB
    • FTP
    • Digital ReeL
    • Cloud Storage

How Much Does It Cost To Scan Oversized Documents?

The average cost to scan large format documents is between $0.50 and $5.00 per page. Small projects of less than 100 pages will be on the higher end of the price spectrum. For clients that need several thousand large format documents scanned, pricing can be as low as $0.50 per page.

Other factors that can affect pricing for oversized documents scanning projects are:

  • Turnaround time. How soon do you need the documents?
  • What condition are your documents in? Older, fragile documents take more time and care.
  • Indexing requirements. How many data fields do we need to index for each document?

Note: Our price per image includes document prep, scanning, post-scan processing, indexing, quality assurance, and data export.

Which Company Will Help You Digitize Oversized Documents In The Best Possible Way?

Project requirements vary, therefore choosing a company nearby your office that can help you generate digital copies of your precious documents would be a wise step. At eRecords USA, we’ll work with you to ensure that the digital files you receive at the end of your conversion project are what you need based on your overall goal.

 Note: We also offer documents shredding or returning service to our clients.  Free pickup and return are available for high-volume jobs.

Ready to scan your large format documents? Contact us and we’ll connect you with a sales rep to discuss the particulars of your project and see if we’re the right fit.

Final Tweaks

Outsourcing your scanning to a large format scanning service is the first step in your transition from paper to electronic files. Once your company has decided to go for it then you must consult a company that can deliver high-quality at the best market price and meets your timelines. Some large firms also demand a document management system.

So, ensure that you choose a reputed company that can accommodate the services you desire.

How Does FERPA Compliance Protect the Privacy of Students?

How Does FERPA Compliance Protect the Privacy of Students?

FERPA – Protecting Student Privacy

You’ve learned how to efficiently and securely manage your various educational records using unique, multi-factor authentication. However, there is another federal law that requires the safeguarding of other types of student educational records and personally identifiable information (PII) — the Family Educational Rights and Privacy Act (FERPA). 

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Scan & Digitize Photo Albums Scrapbooks for Easy Access

Scan & Digitize Photo Albums Scrapbooks for Easy Access

Scan Photo Albums to Digital

Are you looking for a way to preserve your precious memories and create beautiful, digital albums? If so, then scanned photos are the perfect solution for you!

The availability of high-quality scanners allows you to digitize your old photographs and use them to create digital albums, scrapbooks, or other projects.

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Large Format or Oversized Document Scanning – 2024 Guide

Large Format or Oversized Document Scanning – 2024 Guide

Having a digital copy of official oversized documents is paramount. Digitization will not only provide flexibility of use and long-time preservations but also help you automate your business processes.

 There are many other advantages that you can avail. One of the bigger ones is to help in saving the environment and making use of the virtual platforms that are providing cost-effective storage.

(more…)