Old Letters Scanning to Digital
At eRecordsUSA, we specialize in high-volume document and book scanning, offering customized solutions that cater to industries requiring precise, high-resolution digital conversions. With over 20+ years of experience in archival digitization, newspaper scanning, and lab notebook preservation, we have helped organizations transform millions of pages into accessible, structured, and searchable digital formats.
By implementing industry-leading scanning techniques, we ensure that every page scanned—whether old bound newspapers, fragile historical records, or large-format engineering blueprints—is captured with maximum accuracy and processed in a format that aligns with modern data management requirements.
Benefits
Key Benefits of Old Letter Scanning & Preservation
By converting these tangible keepsakes into digital files, you preserve not just the words but also the emotional and historical context they carry.
Why Old Letters Scanning to Digital?
Protect Against Deterioration
Make Sharing Effortless
Enhance Organization & Searchability
Streamline Research & Genealogy
Convert Antique Letters into Digital Archives
Comprehensive Bulk Document & Book Scanning Services
Not all scanning services are the same. The requirements for legal documents differ from those of historical newspapers, and engineering blueprints demand a different approach than corporate archives. At eRecordsUSA, we provide customized bulk document scanning solutions, ensuring that each document type receives the appropriate scanning resolution, processing method, and digital output format.
- Bulk Document Scanning - Handling thousands of pages daily, we convert large collections of business records, contracts, medical files, and government archives into searchable, indexed digital formats. Our process ensures:
- High-speed scanning for efficient bulk processing.
- Metadata tagging and indexing for structured file organization.
- PDF, TIFF, and searchable text output options for easy retrieval.
- Compliance with HIPAA, GDPR, and legal regulations for sensitive documents.
- Bulk Book & Journal Scanning - We understand the complexity of digitizing bound books, research journals, and rare manuscripts. Our specialized book scanning methods include:
- Non-destructive scanning that preserves original bindings.
- Flatbed and cradle scanning for delicate materials.
- OCR processing for keyword searchability in digital archives.
- Custom output formats (ePub, PDF, XML) for republishing or archiving.
eRecordsUSA has over 20+ years of experience in newspaper and magazine scanning to digital format.
- Large-Format & Blueprint Scanning - For industries such as architecture, engineering, and construction, we offer high-resolution scanning of:
- Blueprints, maps, and engineering drawings.
- Oversized documents up to 42 inches wide.
- Vector conversion for CAD file integration.
- Enhanced image processing for faded or aged prints.
eRecordsUSA has over 20+ years of experience scanning old loose or bound newspapers to digital format.
Your Trusted Partner in Research Data Digitization
Key Features & Custom Options for Digital Mailroom Service
From Manual Transcription to Cloud-Based Storage for Old Letters
Why Choose eRecordsUSA for Bulk Document & Book Scanning?
Selecting the right bulk scanning service provider is critical when handling high volumes of sensitive, historical, or business-critical documents. At eRecordsUSA, we bring a combination of expertise, cutting-edge technology, and a commitment to data security, ensuring that every document we process meets the highest standards of accuracy and compliance.
20+ Years of Proven Expertise
With over two decades of experience, we have successfully digitized millions of documents, books, and blueprints for businesses, government agencies, libraries, and research institutions. Our extensive background includes:
- Newspaper and magazine scanning – Over 20+ years of experience in digitizing fragile bound and loose newspapers.
- Lab notebook scanning – Trusted by research institutions for accurate lab record digitization.
- Archival digitization – Decades of experience in preserving historical and rare documents in digital formats.
Industry-Leading Technology for High-Quality Scanning
Our facility is equipped with state-of-the-art industrial scanners, ensuring:
- High-speed bulk scanning – Capable of processing thousands of pages per day.
- Non-destructive book scanning – Preserves the integrity of fragile books and historical records.
- Advanced OCR & AI-based indexing – Enhances searchability and text recognition in multiple languages.
- Large-format scanning – Digitization of blueprints, engineering drawings, and oversized documents with exceptional clarity.
Secure & Compliant Document Handling
We understand the importance of data security, confidentiality, and compliance when handling sensitive documents. Our process ensures:
- HIPAA, GDPR, and SOC 2 compliance for secure document processing.
- Strict chain-of-custody procedures to protect sensitive business and legal files.
- Encrypted file transfers and access controls to safeguard digital data.
- Confidentiality agreements and NDA protections for corporate and government projects.
Customizable & Scalable Solutions for Every Industry
Whether you’re a small business needing to digitize corporate records or a government agency requiring large-scale document conversion, we offer:
- Flexible service plans for businesses of all sizes.
- Custom indexing and file structuring to match your document management system.
- Bulk pricing options with competitive rates for high-volume scanning projects.
- Expedited turnaround times to meet urgent deadlines.
1. What types of documents can be scanned in bulk?
We specialize in digitizing a wide range of documents, including:
- Business records, invoices, and contracts.
- Legal documents and confidential case files.
- Medical records, patient files, and HIPAA-compliant scanning.
- Newspapers, magazines, and research journals.
- Architectural blueprints, engineering drawings, and oversized documents.
- Lab notebooks and historical archives. (eRecordsUSA has over 20+ years of experience in archival digitization scanning to digital format.)
2. What file formats do you provide for scanned documents?
Our scanning process allows us to deliver documents in various formats based on your needs, including:
- Searchable PDFs (OCR-enabled) – Best for text-based documents
- TIFF – Ideal for high-resolution archival storage
- JPEG, PNG – Best for images and photographs
- XML, CSV – Structured data formats for indexing and integration
3. How do you ensure the security and confidentiality of scanned documents?
We follow strict data security protocols to ensure all documents remain protected throughout the scanning process:
- HIPAA, GDPR, and SOC 2 compliance for handling sensitive information.
- Strict chain-of-custody procedures for corporate, government, and legal records.
- Encryption and secure digital file transfers to prevent unauthorized access.
- On-site scanning options for highly confidential records that cannot leave your premises.
4. How long does it take to complete a bulk scanning project?
Turnaround time depends on project size, document condition, and indexing requirements. However, most projects are completed within:
- Small projects (under 10,000 pages): 3-5 business days.
- Medium-sized projects (10,000-100,000 pages): 7-14 business days.
- Large-scale projects (100,000+ pages): Custom timeline based on volume and complexity.
We also offer expedited services for urgent projects.
5. How much does bulk document scanning cost?
Pricing is based on several factors, including:
- Document type and condition – Bound books, fragile pages, and large-format documents require specialized handling.
- Scanning resolution and OCR processing – Higher resolutions and OCR features may incur additional costs.
- Indexing and metadata tagging – Advanced indexing for easy retrieval adds value but may impact pricing.
- Volume of pages scanned – Bulk discounts apply for high-volume projects.
For a personalized quote, contact us with your project details.
6. Do you provide on-site scanning services?
Yes, we offer on-site document scanning for organizations that cannot transport sensitive materials. Our mobile scanning team ensures:
- Secure and confidential digitization at your location.
- Compliance with legal and government regulations.
- Fast and high-quality scanning without disrupting operations.
7. What happens to my physical documents after scanning?
We offer multiple options for handling physical documents post-scanning:
- Return to client – If you need to retain the originals.
- Secure shredding & disposal – Environmentally friendly destruction of sensitive documents.
- Long-term physical storage – For organizations requiring off-site document retention.
8. Can you scan historical documents and fragile books without damaging them?
Absolutely! We specialize in non-destructive scanning, ensuring delicate materials like old newspapers, fragile books, and historical archives remain intact while being digitized.
eRecordsUSA has over 20+ years of experience scanning old loose or bound newspapers to digital format.
Why Choose us
We Digitize Every Important Document and Book
Top Scanning & Conversion Services
What Our Clients Say
Get a personalized estimate for your bulk document scanning project today! Fill out our form or call now to consult with an expert.