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Preserving Fragile & Rare Collections – Challenges, Practices

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With over a decade of experience, variety of professional digitizing equipment to handle any type of books or documents, eRecordsUSA is a local San Francisco Bay Area, California small business, specialized in handling digitization project of various Archival, Rare, Fragile, Historical Document Scanning, with capacity and capability to handle projects of any any size and complexity

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Historical Archive Scanning

eRecordsUSA, has been digitizing, such archival, rare materials for libraries, schools, universities, individuals, corporations, publishers, collectors, local city, county, and state government & organizations for over a decade. Our archival rare fragile book document scanning delivers digitization services to other imaging companies as a back end service provider.

We are the real deal ! Historical Archive Scanning includes hand written letters, post cards, books, journals, documents, drawings, artwork, maps, blueprints, newspapers, clippings, magazines, yearbooks, notes, films, slides, negatives, photos, photo albums, craft books, paintings etc.

The above hand written notebook journal from the year 1691, is just one example of one of the oldest historical media processed. With over a decade of experience, eRecordsUSA specializes in scanning Archival Rare, Fragile, Historic Books archival services of all types, sizes, and ages. We have the capacity to scan hundreds, sometimes thousands of image per day, ensuring you will receive your digitized versions of books scanned at archival quality, scan resolution and file formats meeting with your needs. Based on the eventual purpose  & customer requirements, we typically output scanned books to PDF files or TIFF,  JPEG image files. We can also fully provide searchable PDF files using top of the line OCR, optical recognition software.

A 100% audit of all the scanned pages to ensure no missing pages, page cropping, deskewing and capture of all content,  comes standard with all our deliverable. We also provide many additional services, if and when requested such as full audited extraction of content into editable word files, with human verification line by line into editable text file formats, bookmarking, indexing, data entry, table extractions, photo cropping, etc.  We work with many printers, publishers, librarians, archivists, genealogists, and content writers to assist them with our archival book scanning services.
  • We support many small & large business even many fortune 500 companies & government agencies.
  • Capacity & Capability & Experience to handle projects of any size and complexity.
  • We operate a state of the art conversion center in Fremont, CA, where all the work will be performed.
  • We use only the top of the line hardware and software to perform the Archival Book Scanning Projects.
  • Capacity to process thousands of images a day, including books, paper files & large drawings.
  • We have successfully completed every project to the entire satisfaction of our customers without exception.
  • We maintain a full “chain of custody”- from the time the files are pickup to the return of the original & scans.
  • Professional & Experienced Operators trained to handle delicate and fragile drawings.
  • Scan archival documents which includes Extremely large & over-sized books, large format Rare, Fragile, Historic Books . No Problem, We can help!

Feel free to reach out to us with any questions that you may have about your Archival Rare, Fragile, Document Scanning Project, or call us at 510.900.8800, Monday through Friday, between 8.00 am to 5.00 pm. Allow eRecordsUSA to assist you with Digitizing and preserving your precious books. Don’t forget to ask about our exiting & past clients, you will be amazed to hear about them.

See also  Pharmaceutical & Medical Documents Scanning

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    RECENT POSTS

    What Our Client Says

    •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

      thumb Esther L.
      12/19/2023

    •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

      thumb Eliana D.
      12/12/2023

    •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

      thumb Nina P.
      3/23/2023

    •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

      thumb Rahul P.
      2/28/2023

    •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

      I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

      thumb Cameron V.
      12/09/2022

    •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

      thumb Stephen M.
      11/02/2021

    •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

      thumb Beth S.
      4/21/2021

    •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

      thumb David L.
      2/27/2021

    •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

      thumb David B.
      10/28/2020

    •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

      thumb Ted R.
      7/14/2020

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